Looking to increase your productivity (let’s be honest who isn’t!)? Here are 5 tips and tricks for Office 365. Do you have a favorite tip that's not featured here? We'd love to hear from you. Join the conversation and comment with your favorite below.
1. Collaborate with Teammates in Real Time by Editing Documents Together
New to Office 365? You might not realize that it’s now an online service. You can now edit a document from Word, Powerpoint, or Excel and share the link giving others access to see the changes you make in real time and make changes themselves as well. Long gone are the days of circulating versions of documents, now you can all log in at once and work on the document together.
2. Share Files by Link instead of Attachment
With access to the business edition of Office 365 you can share a fire instead of attaching it. Upload your file to Office 365's cloud storage, fire up the cloud version of Outlook and instead of attaching a file, link to the file on your cloud. Outlook will automatically grant edit permission to the people you are emailing. (You can change their permissions as well).
3. Turn Notes Into Calendar Items
You can use OneNote inside of Microsoft Outlook to quickly convert your to do or notes into a calendar item. Write up a to-do list in OneNote, and easily convert it into a bunch of tasks with deadlines and reminders on your calendar. More info here.
4. Teach Your Inbox to De-Clutter Itself
The clutter feature in Outlook takes any and all rules you have set up for your inbox and uses them to understand your email preferences. It will take your preferences and use them to automatically move less important messages in the "clutter" folder for you to read or delete later. Learn how to set up your clutter folder here.
5. Add an Electronic Signature to an Email
Looking to add your electronic signatures to your email? Docusign now offers a free app available for Outlook that lets you do just that. Add the app and learn more here.